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Assistance on completing an ATR Form is presented with the aid of cross-references between the ATR Form and guide below. You can switch to and from the Form to the textual descriptions by using the links provided on the ATR Form and the links on the corresponding description sections. Click on ATR Form to view the ATR form.
- All particulars must be typed in or printed in legible black block letters on both pages of the form
- The information in the first (green) page must be the same as in the second (white) page
- In order not to leave the white Page.2 blank, you can use carbon paper between the original green and copy white pages. To avoid illegible or poor print on the copy page, check if you need to use fresh carbon paper.
- The information on the ATR form must be the same as the information in the Export Invoice, Export Declaration and any other supporting document
- Unless acting as the exporter itself, a forwarding agent cannot sign the Form; only exporters can sign the form.
- All declarations must be accurate. False declaration may be liable to penalties.
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Box 1 |
1. Exporter (Name, full address, country) |
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Enter the full name, address and the country of the exporter (A person or a Company). The exporter must be based in the UK or the Channel Islands. |
Box 2 |
2. Transport Document (Optional)
No............ date........... |
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Optional; but where appropriate, you are recommended to enter the number of your transport document an show the transport mode such as Sea freight, Air Cargo, Road or Rail.
- If the consignment is carried out by different or multi-modal methods of transport, enter 'Mixed Transport'.
- To view what type of transport document may be applicable, click on Transport Documents |
Box 3 |
3. Consignee |
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This box should show the name and address of the overseas receiver of the goods shipped. Optional; but you are strongly recommended to show the name of the consignee. Enter the full name, address and the country of the Consignee. |
Box 4 |
4.
Association
between the
EUROPEAN ECONOMIC COMMUNITY
and
TURKEY |
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This box is pre printed. You do not have to do anything for this section. |
Box 5 |
5. Country of Exportation |
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Enter the name of the country of exportation.
- Enter 'UNITED KINGDOM' (or the individual EU member state) if you are exporting from the UK (or the individual EU member state).
- Enter 'TURKEY' if you are exporting from Turkey. |
Box 6 |
6. Country of Destination(1) |
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Enter the name of the country of destination.
- Enter 'TURKEY' if you are exporting to Turkey from the UK or from another individual EU member state.
- Enter the name of the individual importing EU member state if you are exporting from Turkey. |
Box 7 |
7. Transport Details (optional) |
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This is an optional section; but if known at the time of export declaration, strongly recommended to enter the transport details such as the mode of transport, route and name of vessel. To view what type of transport document may be applicable, click on Transport Documents
Note that an ATR form is for shipment on a vessel or as air cargo. For postal consignments, use an ATR3 form |
Box 8 |
8. Remarks |
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Used this box only if this ATR is a
- Duplicate Issue (i.e. if this ATR is issued because the original is lost, stolen or destroyed), or
- Retrospective Issue (i.e. if this ATR is issued because the goods were exported prior to the application for an ATR certificate)
Otherwise, this box must be left blank. See below what needs to be done for Duplicate and Retrospective issues:
DUPLICATE ISSUE
If the original ATR has been lost, stolen or destroyed, the exporter or its agent can apply for issuance of a duplicate ATR. In this case the exporter must;
- Provide a statement stating valid reasons why a duplicate is required
- Keep copies of export and supporting documents
- Provide a written declaration that the goods are the same as those covered by the previous document
- Submit an undertaking to return the original ATR form if it is recovered
- Enter
i) The word "DUPLICATE"
ii) The serial number of the original ATR form
iii) The date of issue of the original ATR form
in the Remarks box (Box. 8) in the new ATR form.
RETROSPECTIVE ISSUE
If the goods were shipped for export prior to making an application for an ATR certification, customs may consider to allow issuing the ATR document retrospectively, provided:
- The exporter must provide a statement explaining why the ATR document was not presented before the goods were shipped
- Provide any other information that the Customs officer may ask for
- This statement must include full details of the goods, including their marks and numbers, packaging and transport, and the date on which the goods were exported
- The exporter or its agent must provide copy 3 C88, with the ECI (Export Consignment Identifier) where appropriate;
- Enter the text "ISSUED RETROSPECTIVELY" in the Remarks box (Box. 8) of the new ATR. |
Box 9 |
9. Item Number |
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- You must consider the content of this box in conjunction with the 'Description of Goods' in Box.10. If there are more than one type of goods on the invoice, each type of these goods must be shown separately (itemised) in Box.10. The item numbers corresponding to these itemised type of goods must be shown in Box.9. The item number must begin with '1' and the last item number must be the total of the items in the invoice.
- No space should be left between different items
- The unused space of the Box should be ruled off after the last entry by drawing Z shaped lines as shown on the ‘correct’ version of the example below.
Example:
An invoice has two different type of items; 1) Cameras and 2) Light Bulbs
Incorrect
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Correct
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9. Item
Number
Cameras
Light Bulbs |
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There are 3 errors:
- Items are not numbered
- Space has been left between the items
- The box was not ruled off
after the last entry
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9. Item
Number
____________
1. Cameras
2. Light Bulbs
____________
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Box 10 |
10. Marks and Numbers number and kind of packages (for goods in bulk, indicate the name of the ship or the number of the railway wagon or road vehicle; description of goods) |
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General: This box identifies the goods being exported. The information in the this box must be the same as the information in the Export Invoice or any supporting document.
Description of the goods:
- The description must clearly identify what the goods actually are by using the trade description applicable. Do not use trademarks or brand names.
- Specific descriptions should be given instead of general terms; for example, instead of "Stationery", you should use "Envelopes", "Shredders" or "Binders" etc.
- Do not use qualifying phrases. The information on the goods must be clear and complete. For example, the phrase ‘said to contain’ or its abbreviation "STC" should not be used, as this would make the description unclear and incomplete.
Answer. This is prohibited because it denies positive knowledge of the goods shipped. The exporter’s agent must possess such knowledge in order to complete the application correctly. The phrase must be deleted from the C/O or a new C/O prepared.
Marks:
Marks refer to the inscriptions stenciled or attached to the exported packages. being shipped. Marks can be
Lead marks, which serve to identify either consignor or consignee;
Port marks, which identify port, airport or other place of destination, e.g. inland clearance depot;
Any reference or order number required by the contract of sale
Numbers actually on the packages, e.g. 1 of 1, 1-10, 1/10, 1-2 of 10
You should
- Enter identifying marks and numbers on the packages in this Box.
- If the goods are not marked, enter "No marks"
- If the goods are numbered, enter "No numbers"
Number and Kind of packages (Bales, Cartons, Drums, crates etc)
- If the packages are addressed to the consignee, show the full address
- For goods that are not packed, enter "In bulk" or "Unpacked" or "Loose"
- If the goods are shipped in containers, enter the container numbers and show reference to the seal numbers used when the containers are sealed after loading
Quantity: The quantity entered must be same, numerically and in category, as the quantity shown on the invoice. For example, if the invoice only shows "100 cartons" and even if it is know that the cartons are loaded on to 10 pallets, enter "100 cartons"; "10 pallets" would be incorrect
Itemisation: If there are more than one type of goods on the invoice, each type of these goods must be shown separately (itemised) on the ATR Box.10. The item numbers corresponding to these itemised type of goods must be shown in Box.9.
Ruling off the Box: Do not leave space between different items. After the last item, the Box should be ruled off as described in Box.9.
Multiple goods:
If there is not enough space for details of multiple goods in Box 10 and if the invoices give full details identifying goods, you can enter the Numbers and the Dates of the invoices in Box.10. |
Box 11 |
11. Gross Weight (kg) |
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Enter the gross weight of the goods in kilograms.
Do not use Imperial measures like lbs.
If there are more than one type of goods on the invoice as in Boxes 9 and 10, enter the weight of the goods in itemised format.
Do not leave space between different items and after the last item; rule off the Box as described for Box.9. |
Box 12 |
12. CUSTOMS ENDORSEMENT |
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This section is for Customs use. Leave this box blank. |
Box 13 |
13. DECLARATION BY THE EXPORTER |
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The signature must not be mechanically reproduced or made with a rubber stamp. Forwarding agents acting simply as forwarding agents are not exporters and must not sign this box unless prior authorisation has been given. |
For further information consult HMRC Notice 812
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